Absences and Illness



If your child is taken ill while at school, or seriously injured here, we will contact you as soon as possible.  Two up-to-date contact numbers must be held by the school at all times.  Arrangements are in place for the administration of prescribed and unprescribed medicine by the Office.  If you wish for the school to administer any type of medicine, please speak to Mrs Reader in the main school office for further advice. Please inform your child's class teacher in advance, if your child has an appointment during school hours.  Absences should be reported to the school by telephoning the Office on the first day of absence and leaving a message on the answer phone.  If your child is sick and/or has diarrhoea, please keep him/her off school for at least 48 hours following cessation of the illness.  Please notify Mrs Reader, if your child has head lice. 


The school uses the guidelines set out in the ‘Self Care Information for Children’ booklet created by the NHS when setting our expectations for absences linked to childhood illnesses.


If you would like to access the full document, this can be found on the school’s website. 


If you would like to access the document, please click on the link below. 

Absence Procedures



If a child is absent from school the parent/carer must adhere to the following procedures:


  • Contact the school on the first day of absence before 9.00 am. The school has an answer phone available to leave a message if nobody is available to take your call, or call into school personally and speak to the office staff. Alternatively, you can email the school directly on absences@hadleigh-inf.essex.sch.uk .
  • Contact the school on every further day of absence, again before 9.00am.
  • Ensure that your child returns to school as soon as possible.


If your child is absent due to a COVID-19 related issue (self-isolating due to displaying symptoms or having a PCR test), please ensure that you make this very clear in your message. This will enable the school to provide the best course of action for all stakeholders in a timely manner.



If your child is absent we will:


  • Telephone or text you on the first day of absence if we have not heard from you.
  • Write to you if your child’s attendance is below 95%.
  • Invite you in to school to discuss the situation with our School Pastoral Officer and/or Head Teacher, if your child’s attendance is consistently under 95%.
  • Consider whether the School Welfare Officer and/or Child and Family Support Worker should become involved in the process, if absences persist.


Attendance Compliance Team


Parents are expected to contact school at an early stage and to work with the staff in resolving any problems together. This is nearly always successful. If difficulties cannot be resolved in this way, the school may refer the child to the Local Authority. Local Authority Attendance Specialists work with schools, families and other professionals to reduce persistent absence and improve overall attendance.  If attendance does not improve, legal action may be taken in the form of a Penalty Notice, prosecution in the Magistrates Court or the application of an Education Supervision Order, designed to strengthen parental responsibilities and ensure improved attendance.


Local Authority Attendance Specialists work strategically with schools, families and other professionals to reduce persistent absence and improve overall attendance.





Poor punctuality is not acceptable. If a child misses the start of the day they can miss work and do not spend time with their class teacher getting vital information and news for the day. Late arriving pupils also disrupt lessons, can be embarrassing for the child and can also encourage absence. Good time-keeping is a vital life skill which will help our children as they progress through their school life and out into the wider world.



How we manage lateness:


Children are expected to arrive at their classroom between 8:45am and 9:00am.  Registers are taken at 9:00am and your child will receive a late mark if they are not in by that time.  Children arriving after 9:00am are required to come in to school via the school office accompanied by a parent or carer. The parent/carer will complete one of our ‘Late Record Slips’ and provide a reason for their lateness which is recorded. At 9.25 am the registers will be closed. If your child arrives after 9.00am and before 9:45am they will receive a late mark (L) in the register. In accordance with the Regulations, if your child arrives after that time they will receive a mark that shows them to be on site, but this will not count as a present mark and it will mean they have an unauthorised absence. This may mean that you could face the possibility of a Penalty Notice if the problem persists. If your child has a persistent late record you will be asked to meet with the School Pastoral Officer and/or Head Teacher. This meeting is designed to support the family in ensuring that the child arrives at school, on time, everyday. If the number of lateness marks does not improve, you may be invited to meet with the School Welfare Officer and/or Child and Family Support Worker. We expect parents and staff to encourage good punctuality by being good role models to our children and celebrate good class and individual punctuality.



Deletion from Roll


For any pupil leaving Hadleigh Infants and Nursery School, other than at the end of year 2, parents/carers are required to complete a ‘Pupils moving from school’ form which can be obtained from the school office.  This provides school with the following information: Child’s name, class, current address, date of leaving, new home address, name of new school, address of new school.  This information is essential to ensure that we know and safeguard the whereabouts of all of our pupils.

T. 01702 557979
E. admin@hadleigh-inf.essex.sch.uk